If you are a Business owner or Accountant of business then you understand how tricky it is to file the taxes in the traditional way. QuickBooks is capable of largely reducing all the headache and manual efforts that involve in manually filing the taxes. If you are an employer in the US then you are legally responsible to file The Federal Insurance Contributions Act (FICA), The Federal Unemployment Tax Act (FUTA),as well as The State Unemployment Tax Act (SUTA) and State Unemployment Insurance (SUI) taxes in most of the states in the USA. This is the best place if you are trying to understand QuickBooks E-file sales tax.


You can dial the toll-free QuickBooks Support Phone Number +1888-382-9112 to get help in setting up your taxes or QuickBooks E-file setup.

QuickBooks can be used to pay the taxes on time every time and you do not need to print and mail your payroll forms anymore. You can pay all the taxes with just a couple of clicks in your QuickBooks, or send the forms electronically to the respective agencies.

Is not that amazing?

QuickBooks E-File service, you don’t need to print and mail your payroll forms. With a few clicks in QuickBooks Desktop, you can send your forms electronically to the appropriate agencies.

Frequently Asked Questions

How much does it cost?

You do not have to pay a single cent for the E-File and E-Pay service as it is free from any charge. However, this option is only available for QuickBooks Desktop Payroll Enhanced subscribers.

What are the requirements to E-File and E-Pay?

There are only a few requirements that you need to meet to use the E-file and E-pay service and we have mentioned the below:

  1. The Latest version of QuickBooks Desktop.
  2. You need to have QuickBooks Desktop Payroll Enhanced Service Activated
  3. The form that you want to file is supported for E-File in QuickBooks Desktop
  4. The payroll liability is supported for E-Pay in QuickBooks Desktop
  5. You also need to have Login credentials asked by the receiving agency of the form or liability

What forms and liabilities are supported for E-File and E-Pay in QuickBooks Desktop?

These forms or liabilities can be paid for from within QuickBooks:

  1. Federal 940 and 941/944 Payments
  2. Federal Forms 940, 941 and 944
  3. Federal Forms W-2 and W-3
  4. Selected State Taxes and Forms

Are my e-payments automatically sent after running payroll in QuickBooks Desktop?

You need to submit the e-payment in your QuickBooks Desktop when the liability is due.

Do i get a notification about my submission?

Yes, you shall get an email which will inform and confirm the submission of your e-payment. We highly recommend that you make sure that your payment or form has been submitted to the respective agencies on time. You should also check the status of the payment you did for or the e-filing. It is a healthy practice that you should follow so that no problems come up in the future.

How long will it take to complete my e-payment?

Every agency has their own processing time and the total time taken depends on the agency that you are filing to but most of the agencies take anywhere between 24 hours to 48 hours to process electronic forms or payments. Some do it instantly.

Can I create a custom or unscheduled electronic payment?

It is not possible to create an unscheduled electronic tax payment in QuickBooks. You can only create an unscheduled Liability Check to record your payment outside.

To Set Up The Service

Federal Payments For 940 And 941/944

Enrolling to EFTPS (Electronic Tax Payment System).

Note: You do not have to re-enroll if you have e-payed your 940 and 941/944 before, either through the EFTPS website, EFTPS phone system, or through other channels.

E-Pay in QuickBooks.

Federal Forms 940, 941 and 944

Start by changing the filing method of the form to e-file in QuickBooks, see Set up your Federal Forms 940, 941 and 944 for e-file in QuickBooks Desktop.

Once you have changed the filing method on your QuickBooks, QB will walk you through the IRS e-file program enrollment. If you are already enrolled and have e-filed your Federal Forms 940, 941 and 944 before, you can skip the enrollment and start e-filing your forms in QuickBooks Desktop, see E-file 940, 941, and/or 944 Federal Forms in QuickBooks Desktop.

The IRS stops accepting e-filing every December so that they can prepare for the coming year. All the filings will be held by IRS for some time and they will send it back once they come back online.

Federal Forms W-2 and W-3

You do not have to print Copy A of your W-2s and then submit the printout to Social Security Administration (SSA), it can be done from within QuickBooks using the e-filing of the form. You do not have to enroll to SSA for e-filing the form. Check E-file W-2 and W-3 in QuickBooks Desktop.

Supported State Taxes and Forms

Enroll with the State tax agency. You might be required to enroll in your state tax agency depending on your State. You will be provided with the Login requirements to e-file and/or e-pay your State Form(s) in QuickBooks once you enroll. Click here for more details: State enrollment to e-file State forms and e-pay State taxes.

Change the filing and payment method of your State forms and taxes in QuickBooks Desktop.

For the following State taxes, see detailed steps here: E-file State tax form and e-pay State tax liability together in QuickBooks Desktop.

  1. Connecticut Unemployment Insurance
  2. Florida Unemployment Insurance
  3. Indiana Withholding
  4. Mississippi Withholding
  5. Nebraska Unemployment Insurance
  6. Ohio Unemployment Insurance
  7. Utah Unemployment Insurance
  8. Virginia Unemployment Insurance

If you are looking for all other State taxes, then check E-file State forms & E-pay State taxes separately in QuickBooks Desktop.

Tech Support For QuickBooks E-filing and Setup

If you have any question associated with E-filing in QuickBooks then get in touch with the QuickBooks customer care support. The QuickBooks ProAdvisors will provide instant support services to you and setup e-filing for you and answer all your questions. You can get in touch with the QuickBooks ProAdvisors via various channels like phone support, email support, live chat etc. You can get QuickBooks Training so that you can use QuickBooks to its max potential.

Looking For Support? Contact Our ProAdvisors +1888-382-9112

You can dial the toll-free QuickBooks Tech Support Phone Number + 1888-382-9112 from your mobile phone to connect with the QuickBooks ProAdvisors.

E-file And E-pay In QuickBooks

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